1. APPROVAL OF AGENDA:
Selectmen Elise Miller made a motion to approve the agenda; seconded by Selectmen Kimberly Stacey-Horn. No discussion. All in favor. Approved.

2. MINUTES OF LAST MEETING:
Selectmen Elise Miller made a motion to approve the minutes of January 22, 2019 and January 29, 2019; seconded by Selectmen Kimberly Stacey-Horn. No discussion. All in favor. Approved.

3. DEPARTMENT HEAD / COMMITTEE CHAIR UPDATES
A. District 1 Roads
Dave Langley provided the Board with the following update:
• Assumed position right after Christmas.
• Utilizing 2 trucks: A 1-ton truck for sanding and a pickup for public facilities.
• Running around 80-90 yards of material (sand & salt mix) for maintaining 54 miles of roadways on the north end and usually around 4 to 5 yards of salt for public use.
• Sand Shed: Roughly half way through material (sand & salt). Mr. Langley estimates close to 12 – 13 hundred yards left depending on what a snow cycle will be. This is a comfortable amount to have, but Mr. Langley believes there is still 4 – 5 hundred yards under contract and if needed, it can be hauled in to use.
• Salt budget is right on the edge for what was allocated. Mr. Langley will make it work depending on storms and timing of storms.
• The sign bandit is back and there have been 2 or 3 signs stolen off of H Road. Mr. Langley has spoke with the Sheriff’s Department and they are on board. If public sees anything suspicious, please get plate number and report.
• There are a few potholes needing addressed. New Bridge Road had one that Mr. Langley patched with “Patch in a Bag”. F. R. Carroll is $109/ton plus truck use whereas “Patch in a Bag” is $18/bag. So plans are to pick up 6 bags to fix what needs patched.
• Some new business to report is:
• Issue on Acton Ridge (ME/NH line): There is water come onto the line due to ditch line and will need addressed.
• Goat Hill at Transfer Station backside of yard. Culvert cleaned out but there is still water coming out there. Mr. Langley will work with Mr. Davis to resolve.
• Garvin Road turnaround: Heavy rains brought water down through and made its way into Wilson Lake. Mr. Langley will have to get with Code and determine a resolution to this issue.
• As good weather comes, Mr. Langley took care of some washout hazards. In the Spring further attention will be given to those areas.

B. District 2 Roads
Absent – Tabled.

C. Road Committee:
Mr. Chuck Gregory approached the Board regarding the following:
• Check on HEB Contract and date of response for budget purposes. Town Administrator indicated this item was on the agenda.
• Mr. Gregory indicated the Road Committee received their 2nd request for Private Road reimbursement. Committee will forward once approved. Town Administrator asked if it came directly to Road Committee because if so, the Board did not see. As part of the process, the Board needs to review. Mr. Gregory will forward a copy to the Board.
• Mr. Gregory ask about the speed limit reduction at the junction of RT11 and RT109 and timing of when that work would be completed. Selectmen Miller indicated there was no time line set in place and the Town Administrator replied that the State indicated it would happen sooner than later.
• Lastly, Mr. Gregory asked if there was any chance on getting a preliminary estimate from Road Commissioners for work they see needs done so that the budgets can be modified adequately.

4. OLD BUSINESS:

A. Conduct for Elected and Appointed Officials
Selectmen Miller asked about the gifting as it related to receiving items at Christmas time. No one had policy in front of them and decided to table 1 more week for further review.

B. Action Plan Maine Municipal Association
The Fire Chief reported that everything has been taken care of on his side except for the antennae inspection but that it is scheduled to be taken care of in the next couple of days. The Transfer Station has gotten a lot of prices and will present for budget in the next few days.

C. Road Commissioner/Public Works Director Status
Public Hearing is scheduled for February 6, 2019 at 7pm. The Town Administrator is looking for a final determination of what question the Board wants to move forward with. Selectmen Walsh expressed that without the public’s support, the Board should pursue 2 appointed Road Commissioners instead of elected.

Selectmen Miller recapped that what the Board heard from the public was:
• Did not want to spend the money for a full time Director with benefits.
• Did not want to lose ability to vote for the Road Commissioner position.

The Board commented that their proposal would meet the Town half way. This resolution benefits the Town because an appointment means that person is an employee of the Town which in turn helps alleviate issues and creates consistency in budgets, estimates, rules and regulations, personnel policy, etc.

5. NEW BUSINESS:
A. Land Use Fee Schedule
Mr. Ken Paul approached the Board to discuss Planning Board fee schedule stays and increases.
He explained to the Board at their request on how the process of research and review is conducted on issues and bringing them into compliance. User based fees supports these additional costs. Selectmen Walsh was ok with the new fee schedule except for the Research line item. Selectmen Miller suggested that is this is to be signed off on tonight, then she recommends signing the one without the Research line.

Selectmen Miller made a motion to sign the Fee Schedule without additional fees for Research; Selectmen Stacey-Horn seconded. No further discussion. All in favor. Signed.

B. Land Use Hours
Mr. Ken Paul is proposing the hours for walk in would be more structured and changed to:
• Walk in hours would be the first 2 hours of each day – Monday, Tuesday, Wednesday and Friday.
• Any items requiring more than an hour’s worth of attention, the department would ask that an appointment be made.
• Appointments will alleviate dropping everything and handling the walk in and nothing getting done.
• Clerk would be available to handle the paperwork.
• Appointments can be made via email.
• This request has been tailored after other Code Enforcement offices in the area.

The Board will review and make a decision next week.

C. Letter Agreement
Rowe Bridge letter agreement for bid awarded (engineering work). Letter was reviewed and discussion ensued. Selectmen Miller made a motion to sign the agreement letter from HEB Engineers with dollar amount of $10,600; seconded by Selectmen Stacey-Horn. No further discussion. All in favor. Signed.

D. 19-20 Proposed Budget
The Town Administrator presented the budget she received from the Treasurer based on the numbers received last Friday with the comment that there are a few numbers still to be adjusted. Except for Land Use most are in. The black out and grayed areas are the areas still under advisement. The Board decided to review and reopen next week.

E. S.A. McLean & Sons Bill
Selectmen Walsh read out bill from S.A. McLean & Sons for a chain for a Sander in District 1 and asked Mr. Dave Langley to present justification. Mr. Langley approached the Board and recapped cost responsibilities he has taken on and asked if the Town can support and pay for this item. $900 is the amount in question. The Board decided since he stepped up and helped the Board they would be willing to split the cost for the chain and cover ½ the cost.

Selectmen Miller made a motion to pay for $450 of the chain for District 1; seconded by Selectmen Stacey-Horn. No further discussion. All in favor.

F. Resignation
Selectmen Walsh read of the resignation dated February 5, 2019 received from William Cataneyse from his E911 Operator/EMA Director positions.

Selectmen Miller with regrets made a motion to accept Mr. Cataneyse’s resignation as E911 Operator/EMA Director and wished him well in his retirement; seconded by Selectmen Stacey-Horn. No further discussion. All in favor.

The Town Administrator will advertise this open position.

G. Emery Mills Dam
Selectmen Walsh updated that he attended a meeting with Sanford, Shapleigh and GZA Engineering regarding a leak in the dam. A dye test was conducted to determine extent of the leak. This will need to be repaired. Request for bid coming back for bids range at $400,000 plus. Sanford has an interest free $100,00 loan in place and hoping to use for entire cost. When $400,000 came in it was not feasible. Sanford asked GZA to go back and see if there is another way. GZA came back with a $200,000 proposal. Acton’s portion will be $50,000. Sanford is reviewing interest free loan to see if that amount can be increased. Scope is to do all the work in 2019. This project will require the dam to be lowered 2 feet or more below the water mark, a constructed road to access dam, go in and remove material on upward side of lake, lay in membrane, sand, crushed stone and rip rap back in. This work will not affect Square Pond. Recovery time is substantial but doable. This is also a great opportunity for anyone on the lake to have some of their own work done and now is the time to get the permits. All work will require permits or be levied with heavy fines and removal if not permitted correctly. The Town does have some money set aside and will review with the Treasurer.

6. PUBLIC COMMENT:
Dennis Long approached the Board with the following comments:
• Garvin Road: This road’s issues were brought to the Board’s attention 1 year ago (an ongoing problem for over 40 years) and the Board wanted to wait to see what would happen this Spring. Mr. Long wanted to note that the same problem is occurring on Wilson Lake and the Lower Road too.
• Next, Mr. Long notified the Board that their agreeing to pay for ½ of Mr. Langley’s bed chain tonight goes against what the Town voted on. The Town pays $10/hr. for the Sanders and it is supposed to cover the costs and repairs.
• Mr. Long next commented on Code Enforcement fees. The reason the Town started charging these fees was to pay for Code Enforcement. Unless there is some underlying reason why his needs not be met, the Board needs to pay close attention and meet his needs.
• Lastly, Mr. Long commented on the quality of the APAT recordings for some of the meetings being broadcasted. Selectmen and School Board meetings are pretty good but meetings being held downstairs have a lack of hearing everything being said. The Board will look in getting more microphones.

Mrs. Leslie Berlan approached the Board seeking a status on Town auditor being changed every 5 years. Selectmen Miller responded that the auditors left so even if the Town stays with the company it will be new eyes. The Treasurer has the end of current contract being put out to bid.

Mr. Chuck Gregory approached the Board asking, since signing HEB Contractor tonight, has anyone contacted Milton Mills regarding this issue and what we are doing? The Board will forward Milton Mills contact a copy of the letter. Next Mr. Gregory asked about the ability of a grant for the dam work. Selectmen Walsh indicated that Sanford did review and nothing was available.

Mr. Dave Langley approached the Board to inform them that he came across a note he did not relate to them in his update. On the H Road there are 6 trees hazard trees requiring attention. They are dead. There is also 3 on Acton Ridge in the same condition. He asked if the Board wanted him to address? The Board asked Mr. Langley to get numbers and present them to the Board. It will then be considered.

Mr. Langley also inquired about the dam and inquired about money put into an account for maintenance, not project work. Is there a contingency plan? How does it affect Sanford’s Sewage District needs. Selectmen Walsh responded that Sanford is taken on all of that responsibility.

Joyce Bakshi approached the Board to comment on behalf of the people who have had accidents and losses due to the speed limits on RT109, she is glad the Town went ahead and had something done. Thanks.

Robin Ham approached the Board’s to request what their feeling and the public’s feelings would be to going to a 5 person Board of Selectmen. He was searching for feedback. Selectmen asked if there was a reason for this? Mr. Ham indicated it is a better scenario and harder for collaboration on votes. Selectmen Miller wasn’t sure if the Town was big enough for 5 people. Again, he stated he was searching for the Board’s opinion as the public’s opinion supported it. Selectmen Miller indicated she thought the current issue was driving these thoughts and this was not the case of 2 against 1. The Board does discuss issues and try to come to a happy medium. It isn’t always a unanimous vote which is healthy but feels the Town is not big enough to support. Difficulties arise when all members can make meeting dates and with 5 members that will be even more difficult. However, the Board will keep an open mind and look into it as a possibility.

7. ANNOUNCEMENTS:
• Meetings are on the website
• Conservation/Forest Committee will hold a meeting to garner public input on Management plan on February 12, 2019 at 7pm, upstairs.
• Sledding party was huge and all had a great time.
• Ice skating rink is doing well.

8. MEMBERS PRESENT:
Selectmen Ed Walsh, Selectmen Elise Miller, Selectmen Kimberly Stacey-Horn and Town Administrator Jennifer Roux.

9. OTHERS PRESENT:
Dennis Long, Cindy Hart, Leslie Berlan, Chuck Gregory, David Langley, Robin Ham and
Joyce Bakshi.

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May 11, 2018

1.
APPROVAL OF AGENDA

Ed
Walsh made a motion to approve the agenda, seconded by Kimberly
Stacey-Horn. All were in favor, the agenda was approved.

2. MINUTES
OF LAST MEETING:

Minutes of last meeting will be tabled.

3. DEPARTMENT
HEAD / COMMITTEE CHAIR UPDATES:

None.

4.
OLD BUSINESS

A.
SPECIAL TOWN MEETING WARRANT:

The
Town Administrator, Jennifer Roux told the Board that the
recommendations for the overdraft were made as directed. If they
approve to sign it, it will be posted and then officially scheduled
for May 23^rd. Since the Board already read it, they
sought a motion to approve. Ed Walsh made a motion to approve the
special town meeting warrant, seconded by Kimberly Stacey-Horn. All
were in favor, the warrant was approved.

B.
MARIJUANA

The
Board of Selectmen have an update concerning the veto of the
Governor’s veto (override of the veto). In essence, the question
on the ballot in regards to the ban on Marijuana. The Town’s retail
marijuana ordinance is unenforceable if it were to pass. The Board
discussed what they’d like to do moving forward. Selectmen Miller
read the options available to the Town. These options are:

*
The Town may pull the proposed ordinance from the warrant as long as
ballots have not been printed and distributed. The town can then
propose a new ordinance, post notices, hold a public hearing and
schedule a special town meeting to vote.

*
The Town can keep the ordinance on the ballot as written, if the
voters adopt the ordinance, it will have no legal effect, but is
there is no harm in it. However, it is not unenforceable.

*
The Town can amend the ordinance and the title but it is messy to do.
Mrs. Miller feels like we’d be trying to hide something or hurrying
to take care of. There is no rush. Currently the Town is in a
position to have to opt into this in order to have any retail
marijuana. The only concern we have is with the community grow which
could propose problems which we couldn’t enforce as a town. Mr.
Walsh indicated the way the Board had thought about this and formed
the ordinance and the question proposed before the voters was fine
because the State had not gotten anything together yet in writing
regarding this. However, now they have. There is a new set of rules
which makes our question obsolete before even asked of the voters. He
suggested we pull it and get our committee together to look at it and
come up with a new game plan. Ms. Stacey-Horn agreed.

Mr.Cashin
asked the Board if they have considered a moratorium to cover
community grow. Mrs. Roux summarized that a moratorium would have to
go to the voters as well. and if that was the direction the Board
wanted to go, they mine as well as the voters if they wanted to vote
on an updated ordinance. Attorney Kramer corrected all the statue
labels (numbering), as well as, added a section about the limitations
on home cultivation.

Mr.Cashin
asked about a town meeting to see the amended document. No one has
yet seen the changes as of yet, including the Board. The only
changes made were those requested by the committee. The
recommendation was, there is a public hearing scheduled on Tuesday
why not go before the voters and explain this is unenforceable and
thus we pulled. Present the new question, show the changes and note
the quickest time frame to schedule another election. The order can
be prepared for Tuesday if that is the Board’s direction. This will
allow all a chance to read before voting.

Discussion
ensued on whether to have two questions proposed. 1) for retail
marijuana ban and 2) for personal/community growth. Mr. Nass
approached the board regarding the coupling of both questions. He
remarked, the ban even though they don’t need it, we can be on record
of where we stand. He also indicated his concern on using domicile
word use and it’s meaning. He also asked if a preamble could be
drafted on the ordinance indicating public opinion and how it affects
the town. In summary, if the Board is in agreement with pulling the
question on the ballot for marijuana there must be an official vote.
Ed Walsh made a motion pull the Marijuana question we currently have
on the ballot, seconded by Kimberly Stacey-Horn. All were in favor,
the question will be pulled. Public hearing at 7 pm on Tuesday will
stand as the Board believes the people need to be clearly informed
that this was not enforceable as written to any who will show up.
Order will be prepared for Tuesday.

Mr.
Nass asked it was the same rules for Tuesday’s public hearing. Yes,
3 minutes; once around, property owner/residence, property owner, and
tax payer. Remind all there is going to be a public hearing on the
updated ordinance.

Mr.
Cashin asked if there is any way to create the means to vote on this
other than a special meeting. The Town Administrator said this will
be a full referendum vote, per the Board.

5. NEW
BUSINESS:

None.

6. PUBLIC COMMENT

None.

7. ANNOUNCEMENTS:

Spaghetti dinner tonight from 5 to 7 pm to support Odyssey of the
Mind Team traveling to World Competition.

8. UPCOMING MEETINGS:

Board of Selectmen’s Meeting, Tuesday at 5 pm.

Public Hearing, Tuesday at 7 pm.

9. MEMBERS PRESENT:

Ed Walsh, Selectmen, Elise Miller, Selectmen, Kimberly
Stacey-Horn, Selectmen,

and Jennifer Roux, Town Administrator

10. OTHERS PRESENT:

Tom Cashin, Richard Nass, Susan Meehan, Brendan
Meehan, Leslie Berlin

The post May 11, 2018 appeared first on Tteddo, Inc..

May 8, 2018

1.
APPROVAL OF AGENDA

Ed
Walsh made a motion to approve the agenda, seconded by Kimberly
Stacey-Horn. All were in favor, the agenda was approved.

2. MINUTES
OF LAST MEETING:

Minutes of last meeting will be tabled.

Jill
Kramer, Bourque & Clegg Re: Changes in Marijuana Law

The
way the current ordinance is written is no longer valid based on the
recently changed law. It references the wrong statutes. Ms. Kramer
explained what the changes in the marijuana law were, and why our
ordinance it is written incorrect, as well as our options.

Maine
legislature over rode the Governor’s veto last week and enacted new
marijuana legislation entitled, “Don’t use Marijuana, Marijuana
Legalization Act” (28B MRS Section 101). The title section 7 (the
portion that Acton based it’s ordinance on) was repealed. The new
28B section was totally reworked to eliminate marijuana social clubs
and add retail establishments such as nurseries and testing
facilities are allowed. A lot of the same things in Title 7 are still
there.

Major
changes to the new statute are as follows:

• Makes it clear that municipalities must opt in, to allow any kind of
  marijuana retail establishments. Not just stores but cultivation
  facilities, testing facilities, nurseries, and other things like
  that. The town can opt into one, all or none of those. If the town
  decided to not do anything, they are automatically banned. Even if
  an ordinance is enacted, the applicants must also make application
  to have these establishments and if the town does nothing with them,
  then they are deemed as denied. So there are several levels of
  protection built in for the municipalities. The town needs to allow
  it and then extra allow it. So, before anyone can do anything with
  regards to marijuana growth or sales in town related to marijuana
  sales.

• A second component the municipalities can weigh in on and that is
  the home cultivation provision. This basically allows anyone over
  the age of 21 to grow up to 3 adult plants, 12 immature plants and
  any number of seedlings either on a parcel of land where they are
  domiciled, a parcel of land they are not domiciled on but they own,
  or a parcel land which is owned by someone else and they have
  permission to grow there. The 3 plants are attached to the
  individual, so I can’t have 3 plants on my land, 3 plants on another
  piece of land I own and 3 plants on a piece of land I have
  permission to grow on at the same time. The way the statue is
  written allows for those 3 options of where they want to grow their
  plants, however, the town has some extra say here. The
  municipalities are allowed to limit where the plants go to on the
  parcel which the person is domiciled. The ordinance would indicate
  these parameters.

So,
the proposed ordinance as written is outdated. The statute it
references has been repealed and it is not enforceable. Common
understanding here is this is a ban on marijuana is unnecessary
because they are not allowed until they are allowed.

Jerry
Nulton of the Marijuana Committee approached the podium to speak on
this new change. He understands that social/community growths is an
unlicensed growth and the town can do nothing about it effective
today and it should be acted on quickly. They were warned about
this. As far as the ban goes, its not necessary to have this ban,
but he thinks it is to our advantage that the town go on record and
voice what they want. The town voted roughly 56 to 44 on legalizing
to make sure their kids weren’t being criminalized. Going on record
makes a lot of sense but at the same time I think we should limit
personal grow to on domiciled parcels. Another item to note that its
different from the original legislation (as predicted), there is zero
tax revenue for the town and no benefit of tax relief to the town.

The
Town Administrator, Jennifer Roux asked if the ordinance could be
amended with the recommended changes at this point. Ms. Kramer will
look into this in the next few days.

Mr.
Nass approached the podium with his reminders:

• All towns around us has a ban on recreational marijuana activity.
  He suggests, even if citations are incorrect, we should still vote
  on this.

• Another message he gleans from all the work done is that there are
  a lot of organizations looking for loop holes in this legislation.
  We now have an opportunity to make a statement and we should still
  vote on it.

• Mr. Nass also indicated that this should remain a normal public
  hearing even if there are changes. Mrs. Roux indicated you can make
  minor changes, but they need to be relevant to the question.

Mrs. Roux is recommending to the Board that they publicly announce
and hold a meeting Friday, May 11^th at 4 pm or whenever
convenient because absentee ballots need to go out May 12^th
and an answer is needed.

Ms. Kramer will get answers to these questions back to the Board
before a decision is made.

Jerry spoke again regarding personal growth, by making money off of
the process, it becomes relevant for retail aspects.

Special meeting set for Friday, May 11 at 4 pm.

3. DEPARTMENT
HEAD / COMMITTEE CHAIR UPDATES:

A. Forest/Conservation
– Hebo Hybo

Carl
Davis update. All were sent a letter. Received 8 letters back and 3
phone calls. Three of the letters returned letters did not want any
use in terms of a recreational trail; 5 of those letters wanted
more information. Of the phone calls, 1 call indicated they were in
favor and the other 2 wanted more information. As of now, the plan
is to have a meeting within the next couple of months with the land
owners and get ideas from there of what their thoughts are as well
give out more information.

Lois
Michaud would like to have any information concerning changes,
upgrades and/or shared to those on Hebo Hybo so that she can present
it to the people that have Maple Grove as they will be meeting in
June. Also, she would like a 2 week notice prior to any meetings
because a 24-hour notice is just not enough time. Mrs. Roux
announced that she has turned over all documents pertaining to Hebo
Hybo Road that the Town has.

Next
item is the cemetery on Hobbs Farm. Three River’s Land Trust sent a
letter which he read to all present. They wanted to withdraw from
being caretaker of said cemetery and reassign responsibility to the
Cemetery committee. The Board would need to appoint a new caretaker.
Discussion ensued on financial responsibilities of this care. Stones
are $1,000 apiece per stone. Ms. Michaud indicated she does not
have the budget for it. Mr. Davis and Ms. Michaud both indicated a
lot of work has been done on that cemetery, but currently they don’t
have enough volunteers to do all the work. Ms. Roux asked if it is
imperative to repair stones in the first year. Ms. Michaud indicated
that these are generally first priority. Discussion ensued on who’s
property the cemetery was located on. Then, the next biggest
problem is the trees on the property. Tabling until next week until
more information surrounding ownership can be resolved.

B.
Check Presentation to Southern Maine Veteran’s Memorial Cemetery
Association

5013c
donation after April taxes. Check presented and pictures taken with
Jim Batchelder. Jim also updated everyone on their current 4 major
projects/events: Memorial Walkway

project,
Memorial Day Ceremonies at Committal Shelter at 1 pm, POW/MIA
Memorial placing of Vietnam War Veteran’s tablet; and on
Veteran’s Day there will be a 100 Year Anniversary Celebration
of Armistice Day at WWI Monument being built.

C. Road
Committee, Cindy Hart

RSMS
Review. Discussion ensued regarding date of training and information
to be shared on website. Next discussions ensued time commitments
and process to document information received in going over road
survey data. Scheduled for the 15^th. Request was made
holding the mapping information downstairs; the Board of Selectmen
agreed that would not happen, it will be upstairs. The Town
Administrator was concerned on the who, what and where’s of the
program residence and the retention of the information and how it
would be stored on the Town Server. She indicated she would need
direct instruction from the Board on what this is going to be and the
extent of the responsibilities of the her and the town, especially
regarding accessing the computer. Board supports this program and
Mrs. Roux needs to be the key computer operator as others can not
access our systems. Class is 3 hours long. Training will be May
15^th from Noon to 3 pm.

D. Flat
Ground Road

Survey
results are in. Out of 32 property owners, 23 survey letters were
returned, 9 were not. Out of the 23 received, all 23 were positive.
The Board agreed that it was clear the article should stay on the
warrant as scheduled.

4. OLD
BUSINESS:

A.
Atlantic Broad Band Agreement

Mrs.
Roux sent an email to Atlantic Broad Band with changes recommended by
the attorney which was acknowledged. We will hold on old business
until their response to changes is received.

B. Purchasing
Policy

Treasurer
provided purchasing policy last week. Suggested changes were
adjusted. Selectmen Ed Walsh asked that this be tabled one more week
so he could further review the changes. This will be tabled 1 week.

C.
Annual Town Meeting, Warrant Recommendations

• Article 77 was added regarding addition of flag pole and lighting;

• Warrants – recommendations to date have been added to warrant. Ed
  wanted to talk on Article 34 and the only other article that might
  need discussion are some of the road issues.

*Articles 26A – 33 were reviewed. Ed Walsh made a motion to
recommend articles 26 through 33 as written, seconded by Kimberly
Stacey-Horn. All were in favor, the motions carried.

*Article 34 – Mr. Walsh indicated that the Fire Chief with all his
discussions, started out at $80,000 and to take it to $70,000 he
would take a hit to his budget. If it can be put up closer to
$75,000 it will take a lesser hit to outfit it. Anything over the
$75,000 will be a hit to his budget, so this was brought back to
discuss. After discussions, the Board Members felt it can be held at
the $70,000. Kimberly Stacey-Horn made a motion to recommend article
34 as written, Ed Walsh seconded it. All were in favor, the motion
carried.

*The
Town Administrator indicated the next set of warrant articles were
the road articles. She wanted to know if the Board had any
reservations or concerns with these articles since there were
discussions around them, especially Article 42. Ms. Miller indicated
they could vote on Articles 35, 36, and 37. Elise Miller made a
motion to accept Articles 35, 36 and 37 as written, seconded by
Kimberly Stacey-Horn. All were in favor, the motions carried.

*Article
38 – These lines were increased by 20% as they were due to be
increased. Ed Walsh made a motion to accept article 38 as written,
seconded by Kimberly Stacey-Horn. All were in favor, the motions
carried.

*Article
39 – None of the numbers increased; Article 40 had no changes. Ed
Walsh made a motion to approve articles 39 and 40 as written,
seconded by Kimberly Stacey-Horn. All were in favor, the motions
carried.

*
The remaining Articles will be reviewed next week.

D.
Downstairs Office

Tabled
until next week; still working on budget lines.

E.
Candidate’s Night

Date
change. New date is Wednesday, May 23^rd at 7:30pm.
Hoping to follow special town meeting at 7 pm. A copy of the flyer
is available.

F.
Odyssey of the Mind

Goal
was $12,000. They have currently raised $11, 088 dollars. May 11^th
Spaghetti dinner will hopefully put them over the edge. Extra
funds will rollover to next year’s team.

5. NEW
BUSINESS:

A. Special
Town Meeting Recommendations/Warrant

Recommendation
needed on overdraft warrant to approve as written or not. Ed Walsh
made a motion to approve as written, seconded by Kimberly
Stacey-Horn. All were in favor, motion carried. Will present Friday
to be signed.

B.
Non Zero Tax Balances

2017
taxes are printed out. There are 18 accounts with <$1.00 and 19
accounts with <$5.00

balances.
Looking for instruction on what you want to authorize to be written
off and what you want letters sent to before we start the lien
process. Mrs. Roux recommended we write of <$1.00 and send a
reminder letter the rest.

6. PUBLIC
COMMENT:

None

7. ANNOUNCEMENTS:

BOS Office Hours First, Second and Third Thursday of Each
Month 7:00 to 8:00 pm

05/11/2018 Spaghetti Dinner, 5:30 to 7 pm, $5 donation, to support
Odyssey of the Mind Team

05/15/2018 Public Hearing on Marijuana Ordinance, 7 pm

05/17/2018 Acton Planning Board Public Hearing, 7 pm

05/23/2018 Candidates Night, 7:30 pm

05/23/2018 Library hosting presentation on Loons, Wakefield House,
2 to 4 pm

8. UPCOMING MEETINGS:

05/15/2018 BOS, 5 pm

05/14/2018 Forest/Conservation Committee Meeting, 7pm

05/15/2018 Marijuana Public Hearing, 7 pm

05/17/2018 Planning Board, 7 pm

05/17/2018 Recreational Committee Meeting, 7 pm

05/22/2018 BOS, 5 pm

05/24/2018 Cemetery Committee Meeting, 5 pm

05/29/2018 BOS, 5 pm

9. MEMBERS PRESENT:

Ed Walsh, Selectmen, Elise Miller, Selectmen, Kimberly
Stacey-Horn, Selectmen,

and Jennifer Roux, Town Administrator

10. OTHERS PRESENT:

Jim Batchelder, Carl Davis, Cindy Hart, Jill Kramer,
Lois Michaud, Richard Nass, and Jerry Nulton

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May 1, 2018

1.
APPROVAL OF AGENDA:

Ed
Walsh made a motion to approve the agenda, seconded by Kimberly
Stacey-Horn. All were in favor, the agenda was approved.

2. MINUTES
OF LAST MEETING:

Ed
Walsh made a motion to approve the minutes for April 10, 17, and 24,
2018, seconded by Kimberly Stacey-Horn. All were in favor, the
minutes were approved.

3. DEPARTMENT
HEAD / COMMITTEE CHAIR UPDATES:

None

4.
OLD BUSINESS:

A. Atlantic
Broadband Agreement

The
Town Administrator, Jennifer Roux provided a recap on where this
stood. The agreement is not yet signed. The Board asked that
Bourque and Clegg review the Atlantic Broadband agreement draft
versus the Metrocast agreement. After review of said agreement
draft, they pointed out several instances whereas the Atlantic
Broadband agreement extended the life and time to their benefit on
established items in the Metrocast agreement. Examples included but
are not limited to the extension of service based on the number of
homes, liability insurance, restoration turnaround times, etc. A list
was provided to the Board and they will review and rebut that we want
many of these things to stay as they were. If you have any
questions ask one of the Selectmen or the Town Administrator.

B. Mass
Gathering Permit, Dead Beat Customs

The
Town Administrator researched, as requested by the Board, into the
background of Dead Beat Customs and their past events. Mrs. Roux
found no incidents and everything looked good historically. Elise
Miller indicated that the Board will recommend to them that they have
a deputy on duty that evening for traffic and it was noted that the
Sheriff department always has copies of mass permits and will be on
alert as well. Ed Walsh made a
motion to approve the Dead Beat Custom’s mass gathering permit,
seconded by Kimberly Stacey-Horn. All were in favor, permit was
signed and granted.

C.
Marijuana Public Hearing

Jennifer
Roux indicated she had a follow up from last week discussions and
questions proposed by Mr. Nass. Proposed questions were: “Will you
allow nonresidents to attend the public hearing and speak?
Response, anyone can attend the public hearing. Only property owners
or residents will be allowed to speak. “Are you going to set time
limits on the speakers?” Yes, three minutes and no rebuttals or
comebacks. “What role do you want the Marijuana committee to take
at the public hearing?” As long as it pertains to the question on
the ballot, only a couple of minutes pertaining to the history of the
committees role. Ms. Roux reiterated that they wanted to make sure
all the questions and items discussed would only pertain to that one
question on the ordinance. Mr. Nass stood and asked them to clarify
the no comebacks if by answering questions they had to come back up.
Ms. Miller commented the hearing is just for the ballot and suggested
there be a different type of gathering after the public hearing to
answer all those other varying questions.

5. NEW
BUSINESS:

A. Cemetery
Check Request

The
Town Administrator ordered flags for the Cemetery committee.
Initially is was quoted at $500, however it was actually $650. She
needs the Boards authorization to pay the extra amount on the card.

B. Purchasing
Policy

The
Treasurer met with FEMA this week to go over roads and emergency
management items. They were looking for our purchasing policy. She
has drafted one which you can take with you tonight and put on the
agenda for next week. If you have any questions, maybe you can email
them to me in advance so they can be addressed ahead of time.
Basically everything we already have in place is on here, it is just
formalized into a policy. We are hoping to get it signed in the next
week or two.

C. 18-19
Mowing Contract

Jennifer
Roux indicated any work done for the town which exceeds $5,000 needs
to go out to bid. Looking at the 18-19 mowing contractor, the amount
is under the $5,000 mark. She also noted was that we have had the
same contractor for many years. Everyone is happy with the services
provided and the owner is willing to leave costs at the same price as
last year. There was a question which arose to whether he will need
to add the recreation fields or not. However, Brian White does those
fields and intends to continue to do them. For this new contract
nothing has changed. Jennifer Roux asked the Board if we want to
continue with his services or does it need to go out to bid?
Ed Walsh made a motion to waive the bidding process and continue
services with Ham’s property for the same amount as prior years,
seconded by Kimberly Stacey-Horn. All were in favor, the Town
Administrator will draw up a contract for the Board to sign next
week.

D. Special
Town Meeting

We
have to have a special town meeting because we went over winter
maintenance more than the 15% permitted by law. The Board has also
seen emails from the rec center regarding electrical work to be done.
Due to time constraints it can not be expended by June 3oth, so an
article will need to be placed on the annual town meeting warrant for
18/19 with work starting July 1. After talking to all parties
involved July 1 was the safest bet. With your permission, we are
calling back the Warrant/Finance committee to make a recommendation
on this special town warrant, so at the same time we will let them
know we have added article 77 to seek the town vote to appropriate
dollars from the recreation capital improvement fund for the
operation to expend that account.

E. 18-19
Annual Town Meeting

With
the Board’s approval, we have a date for the 18-19 Annual Town
meeting which is May 23^rd at 6 pm. The Board indicated
that they would like the time to be 7 pm. The only article on the
agenda is to ratify the overdraft of winter maintenance. If monies
are not expended, it will go back into their account.

Articles
9, 10, 11 and 12 are all containing to zoning. After meeting with
the code enforcement officer to review, the Board wanted to vote on
all of them together.

Article
13 Acton Fire Rescue ordinance addressing the appointment of
officers. Ed Walsh made a motion to approve articles 13 as written,
seconded by Kimberly Stacey-Horn. All were in favor, the motion
carried.

Article
14, 15, 16, 17, 18, 19 were reviewed. Ed Walsh made a motion to
approve articles 14 through 19 as written, seconded by Kimberly
Stacey-Horn. All were in favor, the motion carried.

Article
20 – Maximum Rate for Abatement. This article is to approve the
amount of interest to be charged after October 16^th
and April 16^th,
the maximum is 8%. Ed Walsh made a motion to approve the maximum
amount (8%), seconded by Kimberly Stacey-Horn. All were in favor,
the motion carried.

Article
21, 22, 23, 24,25 were reviewed. Ed Walsh made a motion to set
Article 21 rate at 4% and to approve articles 21 through 25 as
written, seconded by Kimberly Stacey-Horn. All were in favor, the
motion carried.

The rest of the articles will be reviewed at the next meeting.

F. Maple
Stone Donation

Maple
Stone was in today. The Town Administrator showed the Board pictures
of picnic tables made by the children of the community. They would
like to donate one for goat hill. All they get is the community
service hours. So, if you accept the donation, we can sign off on the
hours. The Board agreed to accept the donation.

Culverts
on H Road issue was resolved with property owners and Code
Enforcement officer on a conference call.

G. Downstairs
Office

Ken
Paul would like to turn the rec room downstairs into his office and
reassign the other offices and space. Jennifer Roux will sit down
with him in a few days to review requirements and costs. The Board
agrees with the increase of staff, the Town Administrator will work
on it next week. Elise Miller asked if we should involve Peter with
equipment that might need to move. Mrs. Roux will contact Peter.

6. PUBLIC
COMMENT:

Lois
Michaud: Asked about the purchase of the flags as they are waiting.
She also wanted to thank Jennifer Roux for doing the Warrant/Finance
committee meeting and asked if they could compensate. Jennifer
thanked them and explained since she is on salary it is part of her
position and not the agreement that she be additionally compensated.
The Board thanked her for her consideration. Thirdly, Lois was asking
about 2 veterans graves that were unattended. It will be addressed
in a letter being sent to Three Rivers Land Trust on another matter.

Joe
D. from Lakeside Drive
wanted to clarify 2 items for the record. 1) There were 3 residences
on the unpaved portion of Buzzel Road and 2) it is only this past
year that snow plowing was stopped at the end of the payment area.

7. ANNOUNCEMENTS:

BOS Office Hours First, Second and Third Thursday of Each
Month 7:00 to 8:00 pm

05/11/2018 Spaghetti Dinner, 5:30 to 7 pm, $5 donation, to support
Odyssey of the Mind

05/15/2018 Public Hearing on Marijuana Ordinance, 7 pm

Copies of ordinance are available in Town Office

05/16/2018 Candidates Night, tentatively 7 pm

05/17/2018 Acton Planning Board Public Hearing, 7 pm

Conditional use permit requested by Richard Leaknee, Map 235 Lot
011

to establish an automotive repair facility

8. UPCOMING MEETINGS:

05/01/2018 BOS, 5 pm

05/03/2018 Planning Board, 7 pm

05/08/2018 BOS, 5 pm

05/15/2018 BOS, 5 pm

05/15/2018 Marijuana Public Hearing, 7 pm

05/17/2018 Planning Board, 7 pm

05/17/2018 Recreational Committee Meeting, 7 pm

05/22/2018 BOS, 5 pm

5/24/2018 Cemetery Committee Meeting, 5 pm

05/29/2018 BOS, 5 pm

Elise Miller announced that the Library has passes for the Children
Museum and Theater, Portland, Me. 1 pass per family per day.

Ed Walsh made a motion to adjourn,
seconded by Kimberly Stacey-Horn. All were in favor, the meeting was
closed

9. MEMBERS PRESENT:

Ed
Walsh, Selectmen, Elise Miller, Selectmen, Kimberly Stacey-Horn,
Selectmen,

and Jennifer Roux, Town Administrator

10. OTHERS PRESENT:

Unavaiable

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